Terms & Conditions
General Release and Program Conditions and Payment
Upon acceptance of enrollment by AlphaBeta School, the following terms and conditions on this English version only are legally binding for all students participating in any language program at AlphaBeta School. The undersigned has read, understood, and received a copy of this executed agreement.
Payment for IEP is due by Thursday of the week prior to start date to secure placement. Payment for CLP is due one week prior to start date. CLP of over 13 CH per week becomes a Customized Language Boot Camp (CLBC). Payment for CLBC is due two weeks prior to start date. The IEP is divided in seven (7) modules of twelve (12) weeks each. All programs are eligible for tuition and materials installment payment plans. For installment payment programs, a credit card is required. However, student may pay by cash or check at least five (5) business days before the automatic withdrawal due date. Should payment not be submitted on the due date, LINGUA reserves the right to charge your credit card for such amount owed. If LINGUA is unable to charge credit card for the amount due, payment must be submitted in a timely manner to avoid late charge fees. Payments made later than five (5) Days after due date will incur an additional late charge of 1.5% monthly (18% annually) of the total amount due.
Cancellation and Refund Policy
Students who are unable to complete their programs are encouraged to submit a request for determination of eligibility for a refund in writing to the School, however this is not required and notification may also be given verbally. If the student has enrolled in AlphaBeta through an authorized recruiting agent, the student will receive a refund under the same terms applied to students enrolled directly at AlphaBeta minus the percentage charged by the recruiting agency, based on the total amount paid to the recruiting agency.
If an applicant never attends class (no-show) or cancels the contract prior to the class start date, all refunds due will be issued within forty-five days (45) calendar days of the first scheduled day of class or the date of cancellation, whichever is earlier. For an enrolled student, the refund due will be calculated using the last date of attendance (LDA) and be paid within forty- five (45) calendar days from the documented date of determination. The date of determination is the date the student gives verbal or written notice of withdrawal to the institution or the date the institution terminates the student. In all eligible cases, refunds are calculated based upon tuition at our normal prices and not promotional or discounted prices.
Program Cancellation: If AlphaBeta cancels a program subsequent to a student’s enrollment, the institution will refund all monies paid by the student.
Rejection of Applicant: If an applicant is rejected for enrollment by AlphaBeta, or if a prospective student has his/her visa application rejected, a full refund of all monies paid, less non-refundable charges will be made.
Cancellation Prior to the Start Day of Class or No Show: If an applicant accepted by AlphaBeta cancels prior to the start of scheduled classes or never attends class (no show), AlphaBeta will refund all monies paid, less any actual non- refundable costs incurred by AlphaBeta in the maximum amount of $500. Nonrefundable charges include the application/registration fee of $150 and $350 administrative fees. Since AlphaBeta is not paid directly for transportation, housing or health insurance, students cancelling their services will arrange their refunds directly with the appropriate vendors.
WITHDRAWAL OR TERMINATION AFTER START OF CLASS
INITIAL AND SUBSEQUENT PERIODS OF FINANCIAL OBLIGATION AND WITHDRAWAL OR TERMINATION AFTER THE START OF CLASS:
First Period of Financial Obligation: For students whose last day of attendance occurs at any point in the first four weeks of their initial period of financial obligation, AlphaBeta will retain the charges applicable to the first four weeks. For students whose last date of attendance occurs after the first four weeks but before or at the mid-point of their period of financial obligation, AlphaBeta will retain a prorated amount of tuition. For students whose last date of attendance occurs after the midpoint, AlphaBeta will retain all of the charges for that period. Any tuition paid for the balance of the program will be refunded in full.
Subsequent Periods of Financial Obligation or Enrollment periods: For students who have completed the first period of financial obligation or extended their enrollment , but whose last date of attendance occurs before or at the midpoint of any subsequent period of financial obligation, AlphaBeta will retain a prorated amount of tuition for that period. For students whose last date of attendance occurs after the midpoint of any subsequent period of financial obligation, AlphaBeta will retain all of the tuition for that period. Any tuition paid for the balance of the program must be refunded in full.
First Period of Financial Obligation – Four Weeks or Less: AlphaBeta will retain all the tuition charges for the First Period of Financial Obligation
First Period of Financial Obligation Greater than Four Weeks: For students who withdraw at any point in the first four weeks, AlphaBeta will retain the charges applicable to the first four weeks. For students who withdraw after the first four weeks but before or at the mid-point of the period of financial obligation, AlphaBeta will retain a prorated amount of tuition. For students who withdraw after the midpoint, AlphaBeta will retain all of the charges for that period of financial obligation.
Subsequent Periods of Financial Obligation: Lingua will retain only prorated amounts of tuition charges, based on tuition used for all students who withdraw prior to the midpoint of any subsequent period of financial obligation, however Lingua will retain all the tuition charges for students who withdraw after the midpoint of a subsequent Period of Financial Obligation.
Prorated refunds will be calculated on a weekly basis. When determining the number of weeks, AlphaBeta will consider a partial week the same as if a whole week were completed, provided the student was present at least one day during the scheduled week.
Students who are dismissed or terminated: Students dismissed or terminated for non-compliance with attendance or conduct are still eligible for refunds under the same calculations used for students who withdraw voluntarily, and as long as they have not withdrawn after the midpoint of the subsequent period of financial obligation, for which they will be ineligible for any refund.
CHARGES OTHER THAN TUITION
Non-refundable fees, except in the instance of program cancellation by AlphaBeta, (in which case these fees would be refunded in full) are those detailed below and will not exceed a total of $500:
$49 non-refundable application/registration fee will be charged to students enrolling in supplemental programs, specifically for individuals who will attend 6 hours per week in a 12-week module. (Schedule Monday-Thursday, 12:30-2pm) * This fee does not apply to students enrolling in evening standalone/6-week /36-hour courses for English and Foreign Languages.
$150 non-refundable application/registration fee will be charged to students enrolling in the Part-time, Semi-intensive or Intensive IEP programs. This fee covers the application processing costs and the cost of the proficiency examination.
$350 non-refundable administrative fee will be charged additionally to all non-immigrant students enrolling in the IEP Intensive program and seeking an I-20. This fee will cover administrative charges related to I-20 processing, for purposes of admission, extension, and maintenance of status.
CUSTOMIZED CLASS COMPLETION AND RESCHEDULING
Students enrolled in a customized program are permitted to make up a missed class provided written notice of inability to take the class is submitted to AlphaBeta’s administration at least by noon of the business day prior to the scheduled class to avoid forfeiture.
A maximum of 15% of classes may be rescheduled. Students enrolled in customized programs must complete the course of study within the timeframe specified on the course record, or as follows: within twelve (12) weeks for each module or level of proficiency consisting of 36 clock hours of class; six (6) weeks for half a level or module; and three (3) weeks for a quarter of a module. In harsh circumstances, AlphaBeta will allow customized language programs to be completed within a maximum time frame of 1.5 times the normal program length. Clients also have the option of purchasing a single two-hour class at a time. They will have the ability to reschedule that class once, provided they give written notice to AlphaBeta’s administration at least by noon of the business day prior to the scheduled class to avoid forfeiture.
If a student is unable to attend class for an extended period of time, he/she must request a leave of absence, in accordance with our leave of absence policy, or class time will be forfeited and not eligible for makeups or refunds. Tuition for any customized program comprised of two or more participants is non-refundable since this would affect the second party’s contract, except where AlphaBeta converts a customized group class into a customized semi-private or private class. In this case,AlphaBeta will refund the withdrawn student according to the refund policy, and apply the remaining students’ tuition towards a customized semi-private or private class, according to the effective rates for each participant remaining in the customized program.
AlphaBeta expects students enrolled in intensive programs to attend school every day. When a student misses a class, they do not only fall behind on new material, but they miss the hands-on repetition that is so important in learning and developing new skills.
AlphaBeta requires a minimum of 60% passing grade.